north dakota public records explained for first-time searchers

What counts as a public record in North Dakota

Public records are materials kept by government bodies that the public can inspect, unless a law exempts them. In North Dakota, many emails, reports, contracts, and datasets are presumptively open. Agencies must provide access within a reasonable time, and may charge limited fees for copies or extensive searches.

Common record types

• Court records: dockets, judgments, and calendars, with some sensitive details redacted.
• Property and land: deeds, mortgages, plats, and tax assessments at county offices.
• Business filings: registrations and annual reports maintained by state entities.
• Government operations: budgets, meeting minutes, and contracts.
• Vital records: birth, death, and marriage certificates; certified copies are restricted to eligible requesters.

How to request and search

Start with the agency that created the record: a county recorder, clerk of court, city hall, or a state department. Many have searchable portals. Be specific about dates, names, and subjects to speed responses. Expect redactions for confidential items and reasonable reproduction fees.

1. Identify the custodian holding the record.
2. Describe the records precisely, including timeframe.
3. Submit a written request by email, mail, or an online form.
4. Review cost estimates, pay fees, and follow up politely.

Privacy and limits

Certain data-like Social Security numbers, medical details, juvenile matters, and active investigations-are exempt. Use information responsibly, verify across sources, and keep copies of correspondence for any appeal or clarification.